Controlled Print Audit Log

An audit entry is recorded for each controlled print event. The audit entries for controlled printing are not automatically displayed when the audit log is accessed. The user must access the filter and select the option to display them. To access the audit log:

  1. Click View Audit Log from NextDocs on the document’s context menu.
  2. Click Show Filter Panel
  3. To view a specific controlled print event type:
    1. Select ControlledPrint from the Event Source menu
    2. Select a controlled print event from the Event Type menu
  4. Click on the checkbox for Show Controlled Printouts
Tip: The user must click the checkbox Show Controlled Printouts to see the audit entries for controlled printing. To see all controlled print events, the user can leave the Event Type unfiltered.

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Event Source

Event Type

Description

ControlledPrint

Issue

Controlled copy (document name)-X.X-Y (label) printed by (User-ID). Reason provided: (reason entered by user)

ControlledPrint

Reprint

Controlled copy (document name)-X.X-Y (label) recalled by (User-ID). Reason provided: (reason entered by user)

ControlledPrint

Recall

Controlled copy (document name)-X.X-Y (label) reprinted by (User-ID). Reason provided: (reason entered by user)

ControlledPrint

Expire

Controlled copy (document name)-X.X-Y (label) expired by (User-ID). Reason provided: Document Version X.X promoted to Lifecycle Stage: (lifecycle stage)