Control Print Summary Records

Column

Description

Comments

Print ID

The Print ID is the document name followed by –X.X-Y where X.X is the version of the document and Y is a sequential number that is incremented to show the number of times the document was printed.

Example, a version 1.0 document with 2 controlled prints would have the format (document name) -1.0-2. This also indicates that the report contains 2 summary records, one for each control print issued.

Status

The overall status of the printed document with relation to controlled print.

The avaialble statuses are the following:

Issued –Control print is issued.

Reprinted – Document is reprinted after a controlled print is issued.

Expired - Subsequent version of the same document is approved and made effective.

Recalled – Controlled print copy is recalled from circulation.

Last Updated By

The last user to perform a controlled print activity on the document.

Label

Typically used to define the location where document is to be printed or referenced.

User entered.

Last Reason

The reason given for the last controlled print activity on the document.

User entered.

Reprints

The number of times a document is reprinted.

This value defaults to 0 until a reprint of the controlled copy is issued and does not include the original issue.

First Printed

The date and the time, with the GMT offset, when the first controlled print is issued.

Format example: Thu 17-Jan-2013 14:41:39 GMT/UTC – 5:00

Last Updated

The date and the time, with the GMT offset, when the status of the controlled print is updated due to subsequent activity such as reprint, recall, or expiry.

Format example: Thu 20-Jan-2013 12:41:22 GMT/UTC – 5:00