Version settings

The Versioning settings link takes you to a screen where you can establish version-specific settings.

1. Content Approval allows you to specify whether approval is required prior to moving an item out of draft status. To require approval, click on the radio button for Yes. By default this is set to No.
2. Item Version History allows you to specify whether a version should be created for each document modification and how many versions should be retained.
   • To enable versioning on the list, click on the radio button for Yes. By default this is set to No. If you select Yes, the version retention options will be enabled.

     Version retention options: Check on the check box for “Keep the following number of versions” and enter a number in the text box to designate the number of major versions to retain in the system.

3. Draft Item Security allows you to specify which users can view draft versions. The options are:
   • Any user who can read items.
   • Only users who can edit items.
   • Only users who can approve items (and the author of the item).