Audit Log Event Details
| Audit Log Events | ||||||
|---|---|---|---|---|---|---|
| Entry | When captured | Event Initiator | Pre -3.8/5.2 | 3.8+ /5.2+ |
5.2+ only |
Notes |
| CheckIn | User or system check-in | SharePoint | Yes | Available in "legacy audit log" presentation | N/A | Augmented by NDCheckin as of 3.8/5.2 |
| CheckOut | User or system check-out | SharePoint | Yes | Available in "legacy audit log" presentation | N/A | Augmented by NDCheckout as of 3.8/5.2 |
| ChildDelete | Deletion of one of the object's child objects - occurs for a library when one of its documents or list items is deleted so it only shows in the site audit log | SharePoint | Site Audit Log | Site Audit Log | N/A | Not applicable to document audit logs |
| ChildMove | Move of one of the object's child objects - occurs for a library when one of its documents or list items is deleted so it only shows in the site audit log | SharePoint | Site Audit Log | Site Audit Log | N/A | Not applicable to document audit logs |
| ConvertToPDF | Compound document is converted to PDF | NextDocs | Yes | Yes but only for 3.x as compound document feature discontinued in 5.x | N/A | N/A |
| Copy | Copy Smart Document (not other copy events) | NextDocs | No | No | Yes | N/A |
| Delete | Deletion of an object | SharePoint | Yes | Available in "legacy audit log" presentation | N/A | Augmented by NDDelete |
| eApproval | User electronically approves a document by entering user name and password. | NextDocs | No | Yes | N/A | Previously SignElectronic |
| eApprovalFail | User enters an invalid user name / password during electronic approval. | NextDocs | No | Yes | N/A | N/A |
| eRejection | User rejects a task and is required to enter credentials | NextDocs | No | Yes | N/A | Occurs only if you require authenication for rejecting a task. |
| eRejectionFail | User enters an invalid user name / password during eRejection. | NextDocs | No | Yes | N/A | Occurs only if you require authenication for rejecting a task. |
| FileNewVersion | A new version of a document has been created. | SharePoint (Version History) | Yes | Available in "legacy audit log" presentation | N/A | This entry contains any check-in comments that may exist for an item. |
| ItemNewVersion | A new version of a list item has been created. | SharePoint (Version History) | Yes | Available in "legacy audit log" presentation | N/A | N/A |
| LifecycleDemote | User/Lifecycle/Workflow demotes a document to lower stage in lifecycle | NextDocs | Yes | Yes | N/A | N/A |
| LifecyclePromote | User/Lifecycle/Workflow promotes a document to higher stage in lifecycle | NextDocs | Yes | Yes | N/A | N/A |
| LifecycleReset | User/Lifecycle/Workflow restarts the document lifecycle | NextDocs | No | N/A | Available as of 5.4 release | N/A |
| LifecycleRestart | User/Lifecycle/Workflow restarts a document within a lifecycle | NextDocs | Yes | Yes | N/A | N/A |
| LocalTimeVerified | User verified their local time | NextDocs | No | Site Audit Log | N/A | Only used when the Local Time Zone for audit log is enabled; recorded each time a user verifies local time zone. |
| MetadataUpdate | Smart Document move / reclassify | NextDocs | No | No | Yes | Was "Move" for 5.2 release, changed thereafter |
| Move | Move or rename of an object | SharePoint | Yes | Available in "legacy audit log" presentation | N/A | N/A |
| NDCheckIn | Check-in of object by user or workflow | NextDocs | No | Yes | N/A | Augments Checkin (SharePoint Event). Contains check-in comments if so configured. Also as of 5.2 SDF, captured for first version of a Smart Document. |
| NDCheckOut | Check-out of object by user or workflow | NextDocs | No | Yes | N/A | Augments Checkout (SharePoint Event) |
| NDDelete | Deletion of an object | NextDocs | No | Yes | N/A | Augments Delete (SharePoint Event) |
| NDPrint | Menu based print initiation (controlled, uncontrolled, clean copy, etc.) | NextDocs | No | No | Yes | Comments contain the detail of the type of print that occurred |
| PublishMajorVersion | Document promoted to major version (“IncrementVersion” lifecycle operation) | NextDocs | 3.5.3 ONLY | No | N/A | Only present in 3.5.3 release. Replaced by enhanced Lifecycle Promote which now includes a version number. |
| Relationships - Create | Document relationship created by user or system | NextDocs | No | N/A | Available as of 5.4 release | N/A |
| Relationships - Delete | Document relationship deleted by user or system | NextDocs | No | N/A | Available as of 5.4 release | N/A |
| Relationships - Re-Establish | Document relationship moved forward to newer version by the system | NextDocs | No | N/A | Available as of 5.4 release | N/A |
| SignDigital | User digitally signs a document. | NextDocs | Yes | Yes | N/A | N/A |
| SignDigitalFail | User enters an invalid user name / password during digital signature. | NextDocs | No | Yes | N/A | N/A |
| SignElectronic | User electronically approves a document by entering user name and password. | NextDocs | Yes | No | N/A | Changed to eApproval as of ND 3.8/5.1 |
| TaskCompleted | Workflow task completed | NextDocs | Yes | Yes | N/A |
Pre-3.8/5.2: Pulled from Workflow History. For 3.7.2 HF 1 only, contained workflow comments in the description column Post-3.8/5.2: Written persistently into the audit log; contains workflow comments if so configured |
| Undelete | Document restored from the recycle bin | SharePoint | Yes | Yes | N/A | N/A |
| Update | Any update of an object including changing properties. | SharePoint | Yes | Available in "legacy audit log" presentation | New audit log can display updates if the web part is configured to show them. | |
| Workflow Cancelled | Workflow cancelled by a user | NextDocs | No | Yes | N/A | N/A |