Document Rejection

If any one of the designated approvers rejects the document, the workflow ends at that point.

When a document is rejected, the following processes occur:

  • The lifecycle status is set to Draft
  • The workflow status is set to Document Rejected
  • The newly generated PDF rendition contains a source version of Discarded
  • The audit log is updated as indicated in the section titled Audit Log for Document Rejected
  • The source document permissions are reset to unlock the document
  • All In Progress approval tasks are cancelled
  • All approvers whose approval tasks are cancelled receive a cancellation notification
  • The source version of the latest PDF rendition is set to Discarded
  • The latest PDF link is replaced by the previous value if one existed. If this is the first major version of the document, the latest PDF will be blanked out
  • The document version is incremented to one minor version greater than its pre-approval version. For example, if the document was at x.3 version prior to being transitioned to approval, the new version is set to x.4
  • An email notification of document’s rejection is sent to all approvers
  • If a rendered PDF version of the document was signed prior to rejection, the signatures will not be cleared
  • If a source document or an uploaded document, such as a PDF file, was signed prior to rejection, any digital or electronic signatures that were applied are cleared

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