Review Workflow Termination

If the review workflow is terminated manually or unexpectedly for any reason, the following events occur:

• The document’s version is incremented to the next minor version to ensure that any comments that have been added by the reviewers are maintained
• The version number on the document content is updated to reflect the new version
• The lifecycle status of the document is set back to Draft
• The workflow status of the document is updated to Review Workflow Terminated
• The REVIEW watermark is removed
• The track changes feature is disabled
• New audit log entries are created to record the following termination events:
  • Workflow Terminated entry. The description of the entry either identifies the user id of the user who terminated the workflow or indicates that the workflow terminated as a result of an error in the workflow
  • Version Change entry. The description in this entry identifies the before and after version numbers
  • Lifecycle Status Change entry. The description in this entry identifies the from and to lifecycle stages.
• The overall workflow status on the Workflow Overview screen is set to Canceled and the Completed On date is set to the date and the time of termination
• The workflow history for that instance of the review workflow is updated to reflect the date and the time of termination
• All tasks that are in the In Progress state when the workflow is terminated are cancelled and their status is updated to reflect cancellation
• The user actions for the tasks that are cancelled are updated to Canceled status
• All reviewers whose tasks are cancelled are notified via an email that they no longer need to review the document
• The workflow initiator and the document author are notified via an email that the workflow is terminated