Review Termination

The workflow can be terminated by the workflow initiator or by an administrator.

If the review workflow is terminated, or terminates unexpectedly for any reason, the following events will occur:

• The document’s version will be incremented to the next minor version to ensure that any comments that have been added by the reviewers are maintained.
• The document’s Workflow Status will be update to “eTMF Review Workflow Terminated”.
• Track Changes will be disabled.
• New Audit Log entries will be created to record the termination events:
  • There will be a Workflow Terminated entry. This entry’s description will either identify the User-ID of the user who terminated the workflow or will indicate that the workflow terminated as a result of an error in the workflow.
  • There will be a Version Change entry whose description will identify the before and after version numbers.

• The overall workflow status on the Workflow Overview will be set to Canceled and the Completed On date will be set to the date and time of the termination.
• The Workflow History for that instance of the Review workflow will be updated to reflect the date and time of the termination.
• All tasks that were “In Progress” when the workflow terminated will be cancelled and their status will be updated to reflect the cancellation.
• The User Actions for the tasks that were cancelled will be updated to a status of Canceled.
• All reviewers whose tasks were cancelled will be notified via email that they no longer need to review the document.
• The workflow initiator will be notified via email that the workflow terminated.