Discovery Archives

Discovery Archives contain email bundled into archives by reviewers using the query features of Email Archival. Using a simple web-based interface, Email Archival Reviewers create Discovery Archives containing messages found during archive searches. Reviewers can search using either a simple query interface or by writing the query directly in the query language. Once they have specified the criteria for the messages to be retained, they save the query results to create the Discovery Archive.

After a Reviewer creates a Discovery Archive, an administrator can recover the messages identified by the archive into a single mailbox or into multiple users’ mailboxes using the RecoveryManager application or the messages can be exported to PST or EML files using Export Manager.

When you recover a Discovery Archive, you are not pulling up a static set of email, but rather pulling up all email in the archive that matches reviewer-specified query criteria when the recovery is run.

• Example 1: Management wants to review old contract discussions in advance of negotiating a contract renewal with Genericorp. A reviewer creates a Discovery Archive of all messages containing the words Genericorp and contract during the period of time when the original contract was negotiated two years before for management to read.
• Example 2: No one can find a schematic that was mailed to a customer by Drafter Bob Smith, who retired six months ago. Since Bob’s messages were archived under a retention policy, a reviewer creates a Discovery Archive of all attachments from Bob Smith that have the word Schematics in the name so it can be recovered to the mailbox of the new drafter.
• Example 3: The hard drive of a CEO has crashed, erasing all his locally stored messages. As he was covered by a 10 year retention policy, a reviewer creates a Discovery Archive of all the CEO’s email during the covered period so it can be restored to his new computer.

See Creating Discovery Archives.

When you recover or export a Discovery Archive, you are pulling up a static set of messages that matched the query criteria at the time the Archive was created.