Install Custom Forms for Storage Management

You must publish custom forms to the Organizational Forms Library on the Exchange Server for the storage management feature of the Outlook® Extension to work as described. The custom form files are included in the Outlook Extension installation package.

The Outlook® Extension custom forms are:

• Archived.oft — Message class is IPM.Note.MessageOneStubbed
• Locked.oft — Message class is IPM.Note.MessageOneLocked

If one has not yet been created, use Exchange System Manager to add a new folder to the Exchange Organizational Forms Library.

Create an organizational forms library in Exchange

(Refer to http://support.microsoft.com/kb/933358 for more information.)

1. Launch the Exchange Management Shell.
2. Run the following command:

New-PublicFolder -Path “\NON_IPM_SUBTREE\EFORMS REGISTRY” -Name “My Organizational Forms Library”

3. Using an account belonging to the Exchange Administrators Group, log on to a client computer that is running Microsoft Outlook 2007 or later.
4. From the MFCMAPI folder, start the Microsoft Exchange Server MAPI editor (Mfcmapi.exe). If you do not have the MAPI Editor, see: http://go.microsoft.com/?linkid=5684182.
5. If you do not already have one, create a MAPI profile.
6. In the Session menu, click Logon, and Display Store Table.
7. On the MDB menu, click Open Public Store, and click OK.
8. Expand Public Root, then NON_IPM_SUBTREE, then EFORMS REGISTRY.
9. Click the public folder you created earlier in this procedure.
10. Click the PR_URL_NAME property.
11. On the Property Pane menu, click Modify Extra Properties.
12. Click Add, then click Select Property Tag.
13. Select PR_EFORMS_LOCALE_ID from the list; click OK.
14. Click OK, then click OK again. A red mark appears next to the new PR_EFORMS_LOCALE_ID property.
15. Double-click PR_EFORMS_LOCALE_ID.
16. In the Unsigned Decimal field, type the desired locale ID, and then click OK. For example, type 1033 for English, type 1040 for Italian, or a different ID for a different locale. To determine the locale ID for other areas see: http://msdn2.microsoft.com/en-us/library/aa579489.aspx
17. Exit MAPI editor.

Publish forms to the Exchange Organizational Forms Library:

1. In Outlook®, select Tools > Forms > Choose Form....
2. In the Choose Form dialog, Look In drop-down list, select User Templates in File System.
3. Click Browse and select the directory where the forms are present.
4. In the Choose Form dialog list, select the Archived.oft form, then click Open.
5. In the newly opened message window, select Tools > Forms > Publish Form As....
6. In the Publish Form As dialog, Look In drop-down list, select Organizational Forms Library.
7. In the Display Name field, enter MessageOneStubbed, (capitalized as shown), then click Publish.
8. In Outlook®, select Tools > Forms > Choose Form..., and repeat this process to publish the Locked.oft form, using a Display Name of MessageOneLocked.

The extra client permissions and administrative rights can now be deleted. The newly published forms may not be available to users until the next time they start Microsoft Outlook.

For more information on custom forms, refer to https://support.microsoft.com/en-us/help/3109076/.