Calculating Event Costs

Learn how to calculate event cost.

When holding an event, various costs are accrued, e.g. for renting rooms, transportation costs etc. You can enter the costs for accommodation (hotel) and transport in the corresponding attendee records. The data entered for all attendees is totaled by the system and displayed in the campaign record.

To displayed the total costs of a campaign:

1. Switch to the desired campaign.
2. Switch to the Costs tab. The following costs are totaled for all attendees:
   • Accommodation costs in the Costs: Hotel field.
   • Transportation costs in the Costs: Transport field.
   • Costs paid by the attendee themselves in the Costs: Own Contribution field.
3. The total costs for other expenditure, e.g. room rent, equipment, fees and travel expenditure can be entered in the Costs: Entire Event field.
4. Select Calculate from the context menu.
5. Click on the Current button.

The event costs are distributed evenly amongst all attendees whose participation status is "Participated". This value is written to the Costs: Participation field in the attendee record.