Defining Tenants

Use the Tenant info area to define tenants and assign tenant rights to the tenants.

In general, a single administrator tenant with administrator tenant rights combined with several tenants with standard tenant rights suffices.

To define tenants:

  1. Open the Tenant info area in the Rights module.

  2. Click (New).
  3. Enter a number (integer; up to 9 digits) in the Tenant No. field. The tenant number forms a tenant's unique key.
  4. Enter a name for the tenant in the Tenant Name field.
  5. Select the desired Tenant Rights that apply to this tenant.
  6. Save the record.
  7. Assign the tenant to a station, group or rep, see Assigning Tenants.

Assigning Tenants

To assign tenants to reps and groups:

  1. Open the Rep info area in the Rights module.
  2. Switch to the desired record.
  3. Enter the appropriate tenant number in the ID_TenNo field.
  4. Save the record.

Depending on the options in the selected tenant rights:

  • Reps can only view, edit or delete data containing their tenant number or no tenant number.
  • Reps can only select catalog values containing their tenant number or no tenant number.
  • The current rep's tenant number is automatically entered in the appropriate tenant number field (type: "mno") when adding new records to tenant-dependent info areas.
  • The current rep's tenant number is automatically entered when adding new catalog values to tenant-dependent catalogs, .

You can also assign tenant rights to stations (AS-TenNo field in the Station info area).

If you wish to grant individual users or groups access to other tenants' data, you need to define additional tenants, see Additional Tenants.