Content Review Termination

You can terminate the workflow with the permission of a workflow initiator or an administrator.

If the review workflow is terminated manaully or unexpectedly for any reason, the following events occurs:

  • The document’s version is incremented to the next minor version to maintain the comments added by the reviewers
  • The document’s workflow status is updated to Review Workflow Terminated
  • Track changes are disabled
  • The review watermark is removed
  • The following new audit log entries are created to record the termination events:
    • Workflow terminated entry. The description in the entry either identifies the user id of a user who terminated the workflow or indicates that the workflow is terminated as a result of an error in the workflow.
    • Version Change entry. The description in the entry identifies the before and after version numbers.
    • Lifecycle Status Change entry. The description in the entry indicates that the document lifecycle status is updated from In Content Review to Draft. This entry contains the incremented version number of the document.
  • The overall workflow status on the workflow overview is set to Canceled and the Completed On date is set to the date and the time of the workflow termination
  • The workflow history for that instance of the review workflow is updated to reflect the date and the time of the workflow termination
  • All tasks that are in In Progress stage when the workflow is terminated are cancelled and their status is updated to reflect the cancellation
  • The user actions for the tasks that are cancelled are updated to a status of Canceled
  • All reviewers whose tasks are cancelled are notified via an email that they no longer need to review the document
  • The workflow initiator are notified via an email that the workflow terminated