Defining External Keys

Learn how to define external keys.

To define an external key:

  • Switch to a company and select Info > Ext. Company Key from the menu.
  • Switch to a person and select Info > Ext. Person Key from the menu.
  • Switch to a property (BTB) and select External Key from the context menu.

Switch to list view to display a list of all the external keys defined for the current record:

  • Whenever a new external key is added, the following data from the current record (company, person or property) is automatically included in the external key record:
    • FI_StaNo and FI_SerNo for companies
    • (FI_StaNo, FI_SerNo,) PE_StaNo, PE_SerNo for persons
    • OJ_StaNo, OJ_SerNo for properties
  • The combination of Ext. System + Ext.Key is unique; i.e. each combination can only be used for exactly one person, company or property.
Note: The last key used when importing data is entered in the Ext. System and Ext.Key fields in the record. Do not define the external key in these fields manually; use the dedicated info areas instead.