Defining Questions and Answers

To define a question for the questionnaire:

  1. In the Question info area click (New).
  2. Enter a number into the Question No. field. This number determines the order of the questions in the survey.
    Note: The highest number available is "255". Aurea recommends that you number the questions "10, 20, 30, .." instead of "1, 2, 3, .." so that you can easily insert new questions later.
  3. Enter the question in the Question field.
  4. You can enter a percentage in the Weighting field (for example "200" to double the number of points awarded) for replies to this question.
  5. Use the options on the Answer tab to define the answers:
    • To select a single answer from a list of predefined options (radio buttons), ensure that the Multiple Answers and Edit Answer options are disabled.
    • To select several answers from a list of predefined options (check boxes), enable the Multiple Answers check box.
    • To enter the answer manually, enable the Edit Answer check box.
    • To select a catalog value, enable the Edit Answer check box and select the desired info area (Info Area Code field) and catalog field (Field Number field).
    • To edit the contents of a company/person field: Enable the Edit Answer and Read Answer check boxes and select the target field and info area. Enable the Save Answer check box to save any changes to the default answer to the database.
    Note: Values in the database are only Auread for answers for which an answer is entered. Default answers or empty answers from unanswered questions do not overwrite existing data.
    • To add a new company-dependent or person-dependent record based on data collected from answers: For each question, enable the Edit Answer check box and select the target field and info area. Switch to the Add new tab and enable the Add Record option.

      You can add two records in the same info area from within the same questionnaire (e.g. two activity records). To do so, enable the Add Further Record check box for the questions concerning the second record.

      Note: Records are only added the first time the survey is carried out.
  6. Save the question.
  7. You need to define the possible answers for those questions that have predefined answers (the first two options under point 5). To do so, select Answer from the context menu.The Answer info area is displayed. You can define any number of possible answers. The number of the answers determines the order they are displayed in the questionnaire. Enter a value in the Points field to award points to answers.
  8. Return to the Questions info area. The Max. Points field displays the maximum number of points that can be achieved for the question.

For further information on questions and answers, refer to the online field help.