Need Approval

The Mailings > Approval > Need Approval page shows you all mailings which are pending your approval to be sent.

Need Approval UI

The table below explains the actions that can be done on Need Approval page:

Actions Description
Finding a mailing

Twenty mailings for the list are displayed in Mailings > Need Approval. To view more, click show more. Repeatedly clicking show more shows greater numbers of mailings at a time.

You may change the sorting order of the mailings by clicking the up or down triangles next to ID, Title, or Subject. By clicking the top triangle, the sort order starts ascending (a-z); clicking the bottom arrow makes the sort order descending (z-a). Click Next to see the next twenty mailings, Previous to see the last twenty.

To search this table, click icon_table_search.gif. To export this table as a CSV file, click icon_table_save.gif.

Viewing or editing a mailing

To view a mailing, click the mailing ID. You are taken to the Mailings > Need Approval > Edit Mailing screen, where you can view the mailing, edit it, or save and test it.

Sending a mailing

Note

This is not available for transactional messages.

To send a mailing, click Send next to the mailing. Your message is approved, and sent out immediately.

If you have multiple mailings with the same name and title, you also have the option to send all of these mailings to be sent at the same time. Multiple mailings like this are created when you send a single message to multiple subsets or lists.

Activating a Transactional Message

Note

This is only available for transactional messages.

To approve a transactional message, click Activate next to the message. Approving a transactional message makes it available for sending. Transactional messages can be sent using the TMSendMessage API.

Sending All Mailings

To send all normal mailings, click Send All.

Note

This action does not apply to transactional messages. You need to activate each transactional message individually to make it available for sending.

Testing a Mailing

Click Save and test, or Test next to a mailing. You are taken to the Mailings > Test Mailing page.

Scheduling a Mailing

Note

This is not available for transactional messages.

To schedule a mailing to be sent at a future time, click Schedule next to the mailing. The Title, Subject, and Schedule Send Date is displayed. To schedule the date and time the message should be sent out, enter the date and time in Schedule Send Date.

Important

In the case of scheduling, a split test for a specified date, the first part is sent on the scheduled date that you specify, while the following parts are sent out at midnight of the day it was scheduled.

For example:

If today is Feb. 18, 2014 and you schedule a Split Test for February 20, 2014, the first part of the mailing goes out on Feb. 20, 2014 and the following parts go out at midnight on February 18th.

Rescheduling split tests

Each part of a split test is displayed as a separate item. You can reschedule each part to go out at a different time. When you reschedule a part of the test, the following rules apply:

  • Changes to the status apply to all parts. For example: when creating the test, you selected schedule for and specified February 1 as the send date. You then change the option for part one to wait for approval. As a result, the status changes to wait for approval for both parts. After approval, both parts are sent on February 1 as scheduled.
  • Changes to the scheduled date for one part apply only to that part. For example: when creating the test, you selected schedule for and specified February 1 as the send date. You then reschedule part two for February 4. As a result, part one is be sent on February 1, and part two is sent on February 4.

For more information about split tests, see Mailings > Advanced Mailings > New Split Test Mailing Wizard.

Copying a Mailing

Click Copy next to the mailing you want to copy. Aurea List Manager shows you the old title, and asks you the new title you like. You might want to copy a mailing if you want to send it again at a future date.

Deleting a Mailing

Click Delete next to the mailing you want to delete. Aurea List Manager asks you if you are sure before deleting the mailing.

To send the sender a message why the mailing was rejected, select the mailing and click Delete with Feedback. You are taken to the Delete with Feedback page, which allows you to tailor your response to each rejected mailing sender.

If you have multiple mailings with the same name and title, you also have the option to delete all of these mailings at the same time. Multiple mailings like this are created when you send a single message to multiple subsets or lists.

Creating a Mailing

Click Create new mailing to go to Mailings > New Mailing.

Refer to the following topics for more information: