Utilities: Administration: Lists: New List

This page allows you to create a list quickly and easily with the settings appropriate for your type of list. You can always edit the settings later in the Utilities: List Settings menu.

Purpose of List

The purpose of list is to determine the default settings you want to create. This selection has a significant impact on your default list settings. The list types are:

Email Marketing

(Email sent from one person to many, with marketing features)

All list settings is appropriate for a list intended for email marketing. The list is configured so only administrators may send email to the list. If members reply to the message, their responses goes to the message’s author. This type of list is not available as a Newsgroup by default; in order to make this available for newsgroups, it needs to be enabled in Utilities: List Settings: Discussion Forum Interface: Message Reading. Here, in the discussion forum interface, visitors cannot read archives if they log into the interface.

Open and Clickthrough tracking is on by default for all new mailings sent from an email marketing list.

Full personalization of messages (conditional content, mail merge) is possible because full scripting is enabled for administrators. The list accepts messages from other lists as a child list. Mailing and clickthrough data is kept forever.

Messages sent to the list must be approved before they are sent. The list settings may be changed later in the Utilities: List Settings menu.

The list settings may be changed later in the Utilities: List Settings menu.

Announcements

Announcement list are lists which only allows administrators to post and send email to other members - (Email sent from one person to many)

All list settings are appropriate for a one-way announcement list. If members reply to the message, their responses go to the message’s author. This type of list is not available as a Newsgroup by default. To make the list available for newsgroups, it needs to be enabled from Utilities > List Settings > Discussion Forum Interface > Message Reading. Here, in the discussion forum interface, visitors cannot read archives if they log into the interface.

Open and clickthrough tracking is off by default for all new mailings sent from an announcement list.

Messages can be personalized because safe scripting is enabled for administrators. The list do not accept messages from other lists as a child list. Mailing and clickthrough data is kept for 35 days.

Messages sent to the list must be approved before they are sent. The list settings may be changed later from Utilities > List Settings menu.

Features of announcement lists

Fast mailing: Optimized multi-threaded mail sending supports hundreds of simultaneous mail send sessions with very low RAM (Random Access Memory) usage.

Automatic error processing: Email addresses are automatically processed and bad addresses are flagged in the database. You can audit the corrected email address list as well.

Highly configurable: You can define exactly who the From:, Reply-To: and SMTP From are for every message.

Personalized Messages: Mail-merge information about recipients directly into your message to personalize the message. Use conditional content to create entirely different messages depending on criteria you choose.

Segmenting: Create subsets to send to a part of your list, based on criteria you choose.

Tracking: Track member response to your mailings by tracking clickthroughs, opens, and clickstreams.

Referrals: Help your members invite others to join your list.

Auditing: Every mail transaction is fully logged. You can obtain positive confirmation of mail delivery (or failure) as well as the time delivered, number of retries, or error message obtained for a given email address.

Database links: Easily import databases of email addresses and export Aurea List Manager information to your database.

Subscriptions: Membership can automatically expire after a specified period of time.

Insider Posting: You can assign a number of people to have permission to post to a group.

Discussion list

A discussion list is a two way communication list in which administrators and members can send mails to other members and also receive emails from other members in the list

Unlike Email Marketing and Announcement Lists, Discussion Lists are available as a Newsgroup by default, and in this type of list, visitors are allowed to read archives from the list in the discussion forum interface.

All list settings apply on a discussion list. The list is configured in a way so that all list members can send email to the list and if members reply to the message, the responses also go to the list.

In discussion lists, advanced scripting/merge is off by default, so content cannot be personalized as done in email marketing and announcement lists. To turn it on, it must be enabled from Utilities > List Settings > For Programmers > Email Scripting.

Open and clickthrough tracking is off by default for all new mailings sent from a discussion list. This type of list is not automatically enabled as a child list, so it do not accept postings from other lists.

Once a list has been created, the list settings can be changed later at any time from the Utilities > List Settings menu. mailing and clickthrough data is retained and kept for 5 days.

In Aurea List Manager there are two different types of discussion lists - moderated and unmoderated.

Moderated discussion list (Email sent to and from many people, moderated)

• Moderated discussion list only allows people to post and send email to other members in the moderated format.
• This means that when a member sends an email to the list, it reaches the list and is only send to other members after the administrator approves it.

Unmoderated discussion list - (Email sent to and from many people, unmoderated)

• Unmoderated discussion list allows people to post and send email directly to other members without any moderation.
• Such lists can be subject to spamming and flame wars, and are only recommended for small, self-controlled lists.
• No messages sent to the list are moderated, unless sent by an administrator using the Aurea List Manager web interface.

Features of discussion lists

• Web interface: Makes it easy for people to subscribe, leave and change their settings. Can also search, read and contribute from the web.
• Fast text searching: All archives can be indexed for fast searching.
• Confirmation: An "are you sure you want to join" message can be sent to new subscribers to confirm their email address and ensure someone else did not subscribe them as a prank.
• Compatible: Accepts most list server commands.
• Protected membership: Mailing lists can be set up so that new members must

• be approved by an administrator
• know the new member password
• be able to join without approval
• be added by the administrator

• Visitors: Mailing lists can allow visitors to read and search the archives on the web, but they cannot contribute to the group.
• Multi-lingual: Supports mailing lists in a number of languages
• Spam protection: Number-moderating feature virtually eliminates spam. By requiring new members to have their first message approved, you can keep spammers from joining your list just to spam it.
• Moderating: Supports several moderating models. All members can be moderated, selected members can be moderated, and selected members can be unmoderated (while everyone else still is).
• Number moderating: An option for new members to have their first few messages approved; thereafter they can contribute unmoderated.
• Web based moderating: You can approve or reject messages using the web interface.
• Date moderating: Can have moderated messages be automatically approved after a given time period.

The list settings may be changed later in the Utilities: List Settings menu.

List Name

Required. Single word name for this mailing list (for example, "jazztalk"). Since this namedetermines the list's email address (e.g.,"jazztalk@clio.example.com"), we recommend you limit it to fewer than 15 characters. Select the list name carefully because once it is configured, it cannot be changed! Use only lower-case alphanumeric characters (a-z, 0-9), hyphens (-),or underscores ( _ ). Do not use spaces.

List Description

A very short description of the mailing list. This is a required field. This description is visible to users. Also, when email goes out from the group, this description is in the email message. Do not use any commas or "<" or ">" characters in your description.

For example, if the Description is Jazz Discussion, the Reply-To: field for mailing list email is:

Reply-To: Jazz Discussion <jazz-discuss@minerva.acme.com>

Admin Name

Required. The name of the administrator for this list. (Can be changed later in Members: Edit Member). This is a required field.

Admin Email Address

Required. The email address of the administrator for this list. (Can be changed later in Members: Edit Member). This is a required field.

Admin Password

Required. The password of the administrator for this list. (Can be changed later in Members: Edit Member). This is a required field.

Mail stream

To select a mail stream, click the Mail stream drop-down list, and then choose the mail stream you want.

Mail streams overview

Create a new mail stream

Recency limit

This setting excludes those who have received a certain amount of mail recently from receiving more mail. By default, Aurea List Manager sends to everyone regardless of how much mail they have received recently. Setting a recency limit for the list allows you to prevent members from receiving email if they have received the amount of mail in the number of preceding days that you specify here.

By default, no recency limit is set. To set or edit your recency limit, click edit recency. You are taken to Utilities: List Settings: Basic Information: Choose Recency. To remove a previously set recency setting, click clear recency.