Internal Recipients

The internal recipients for appointments (MA) sent as emails are determined as follows:

• If a field group called MA.EmailReps exists for MA, the internal recipients are determined using the fields contained in the Details control of this field group:
  • Only rep fields and participant fields (i.e. fields with type="uid" in the data model) from the current info area may be added to the Details control. All other fields are ignored.
  • No internal reps are offered if the Details control is empty.
  • All reps that were determined using MA.EmailReps are added to the email in the To: field. Participants are divided into To:, CC: and BCC: according to their participation type.
• If the field group MA.EmailReps exists but is empty, no reps are used as recipients in the email (i.e. it is only addressed to the person or company of the appointment). For further details, see External Recipients.
• If the field group MA.EmailReps does not exist, internal recipients are determined using the participant fields (if available). Rep fields are not taken into account.

The user can define in his settings if he (i.e. the currently logged on user) should be added to the internal recipients or if he should be ignored: The Web Configuration parameter EMail.ExcludeCurrentUser, which is included in the UserConfig in UPDATE_DEFAULT, controls whether the current user is included when sending emails (default = not checked). For further details, see EMail.ExcludeCurrentUser.