Utilities: Administration: Administrators: Permission Groups

The default list, site and server administration levels are all many Aurea List Manager users need. However, some require more granular administration capabilities, such as the ability to restrict some admins to only creating content, or only viewing reports.

Permission groups allow customizable access to ListManager's administrative interface by allowing or denying administrators access to particular Aurea List Manager interface URLs. Aurea List Manager includes several permission groups, which may be edited.

Once a permission group has been created, administrators can then be assigned to it in Utilities: Administration: Administrators.

Administrators assigned to a permission group is able to access those Aurea List Manager administrator interface pages permitted to the group. Attempts to access restricted page is display a message saying the administrator does not have permission to access that particular page.

Permission Groups is an Enterprise level feature. To upgrade your license, please contact your Lyris sales representative atsales@lyris.com.

Permission Group Features and Limitations

To prevent administrators from being inadvertently locked out of Aurea List Manager, the Aurea List Manager homepage and the login page are always accessible to all administrators, regardless of any rules created to deny access to these URLs.

• This feature has no effect on email commands. To block all email commands by a user, ban their email address to the listmanager@ address with a match phrase.
• The "admin" user (the login name "admin") is unaffected by any permission group setting. This limitation prevents you from accidentally locking yourself out of your own server; admin always has access to everything.
• All admins created or edited, by default, has the same permission group applied to the current logged in administrator. Therefore, when an administrator with a particular set of access rules is logged in, any new administrators created at that time has the same rules applied to them by default.
• If a user name/password allows access to multiple lists, the permission group assigned to the user for this list is used.
• Permission groups do not apply to the discussion forum interface.

Finding Permission Groups

Twenty permission groups are displayed at one time. To view more, click Show more. Repeatedly clicking Show more shows greater numbers of groups at a time.

You may change the sorting order of the permission groups by clicking the up or down triangles next to Group and Description. By clicking the top triangle, the sort order is ascending (a-z); clicking the bottom arrow makes the sort order descending (z-a). Click Next to see the next twenty permission groups, Previous to see the last twenty.

Aurea List Manager includes several default permission groups:

• Approve Mailings (users are only allowed to approve mailings)
• Create Content (users are only allowed to create content)
• Create Mailings (users are allowed to create mailings, but cannot schedule or send them, or use utility functions)
• No Server Administration (users are blocked from the server administration pages)
• No Utilities (users are blocked from using the utilities section)
• No Web Interface Access (users are not allowed to use the web interface, and can only access the homepage, the login page, and the discussion forum interface. In addition they can use email commands, which are not affected by permissions groups.)
• Read Only Observer (users who cannot add, delete, or change any data)
• Reports Only (users are only allowed to view reports)

Viewing Or Editing An Existing Permission Group

To view the rules set for a particular permission group, click on the group name. This takes you to the Utilities: Administration: Administrators: Permission Groups: Permission Rules page, where all the rules for this group are displayed.

Renaming Permission Groups

Click "rename" next to the desired group to change the name of the group. This takes you to the Utilities: Administration: Administrators: Permission Groups: Rename Permission Group page. The description can be edited here as well.

Copying Permission Groups

Click Copy next to the permission group you'd like to copy. Aurea List Manager shows you the old name, and asks you for the new name. The default copy name is the original permission group name with "-copy" added to the end. The permission group created has all of the settings and rules of the old group.

Deleting Permission Groups

Click Delete next to the permission group you'd like to delete. All the rules for the group is also displayed and deleted. Aurea List Manager asks you if you are sure before deleting the group.

Creating a New Permission Group

Click on create new group. You are taken to the Utilities: Administration: Administrators: Permission Groups: New Permission Group page.

Download as a File

Click on the disk icon to download your list of permission groups in CSV format.