Finding an outgoing mailing or message

There are some filtering and search tools to narrow the view of outgoing mailings.

Follow the steps below to find a mailing or message:

1. From the Listdrop-down menu, select the list that you would like to view mailings for.
2. To view mailings for all lists, select the all option.
3. From the Type drop-down menu, select the type of outgoing mailing that you want to view. This will show mailings for that type associated with the list selected above
4. Select Any to view mailings of all types (for the designated list).
5. Select All mailings to view outgoing messages for all the outgoing mailings of all types (for the designated list).

There are other options that allow you to narrow the search and view only a particular type of message. The following options will always be available in the Type drop-down menu:

• Any
• All mailings
• Completed mailings
• Unsent mailings
• All messages
• Completed messages
• Unsent messages
• Reject-message

The following options in the table may appear in the drop-down menu, depending on whether or not these types of items exist in the outgoing queue. If there are no items of this Type, they will not be available in the drop-down menu:

Field Name	Description
admin-notify	a message sent to administrators notifying them of some error condition
admin-warn	a warning message sent to administrators indicating that the server is disabled, or that they are reaching their member limit
delivery-report	a delivery report of the status of a message sent (or sending)
digest	a digest of list postings
held	a held notification message
index	similar to a digest list of postings, but the bodies of the postings are not included in the message
list	a normal list posting
list-tm	a transactional message.
mdigest	a mime digest of list postings
owner-mail	a message sent to list administrators who are configured to receive admin mail. This message would be from someone sending specifically to the email address listname-owner@server.name
owner-moderated-posting	a message sent to list administrators who are set to receive moderation notifications. It indicates that a message is awaiting moderation
server-disabled	a message sent to the person posting to a list on a disabled server

In the Search field, any word or words in the message may be searched for. This will include the body of the message, the header, the footer, and the subject line. Multiple words can be searched for by separating them with spaces. For example, if you are looking for an outgoing mailing that you know contained the word ski trip, you would enter:

ski trip

in the search field, and only outgoing mailings containing that word would be retrieved.

Twenty mailings (emails sent to the entire list) from the current list are shown at a time. To view more, click Show more. Repeatedly clicking Show more will show greater numbers of mailings at a time.

You may change the sorting order of the mailings by clicking the up or down triangles next to ID, Date, List, Mailing Name, Subject, or Type. By clicking the top triangle, the sort order will be ascending (a-z); clicking the bottom arrow makes the sort order descending (z-a). Click Nextto see the next twenty messages, Previous to see the last twenty. The date and time the outgoing message or mailing was created.

By default, all mailings for the current list are shown on this screen. Click on the drop-down box to select a particular list's outgoing mailings, or to view all outgoing messages (emails sent to individuals in response to particular requests) for the server.

To search this table, click

Viewing Outgoing Messages

To view details about messages, click on the Date or View next to the mailing you want to view. Here you can view the message details, including the message body, message header, recipients, log, and mail queue.

Download as a File

To export this table as a CSV file, click