Ad Hoc Groups

An Ad Hoc Group is automatically created when composing a notification. Its membership is composed of users who meet the selected criteria. In this way, they are similar to Smart Groups.

One advantage of Ad Hoc Groups is that they can be used to send a notification to a set of users who meet the criteria at the time the notification is sent. For example, if the notification is scheduled to be sent in three days, users who meet the criteria in three days will receive it. This means the recipient list does not have to be manually updated —the Ad Hoc Group manages the recipient list.

Another advantage of Ad Hoc Groups is that they are built using the contains constraint, which enables the use of a key word to build the Ad Hoc Group. For example, to send a notification to all managers regardless of the department they manage, enter a value of manager for the property title. The contains constraint would create a Ad Hoc Group containing everyone with the word manager in their title.

Administrators or team leaders who have Manage Groups (MG) permission can create Ad Hoc Groups.

If a notification template includes an Ad Hoc Group, the notification is only sent to users who meet the criteria for inclusion in the Ad Hoc Group at the time the notification is sent.

For more information about how to create Ad Hoc Groups, see Smart Groups.