Control Print Summary Records
A control print summary record contains the controlled print activity details of a document. Each column of the summary record is sortable.
| Column | Description | Comments |
| Print ID | The Print ID is the document name followed by –X.X-Y where X.X is the version of the document and Y is a sequential number that is incremented to show the number of time the document is printed. | Example, if 2 controlled prints are issued for a version 1.0 document, the format is -1.0-2. This also indicates that the report contains 2 summary records, one for each control print issued. |
| Status | The overall status of the printed document with relation to controlled print. | Issued –control print is issued. |
| Reprinted – the document is reprinted after a controlled print was issued. | ||
| Expired - a subsequent version of the same document is approved and made effective. | ||
| Recalled – a controlled print copy is recalled from circulation. | ||
| Last Updated By | The last user to perform a controlled print activity on the document. | |
| Label | Typically used to define the location where the document is to be printed or referenced. | User entered value. |
| Last Reason | The reason given for the last controlled print activity on the document. | User entered value. |
| Reprints | The number of times a document is reprinted. | This value defaults to 0 until reprint of the controlled copy is issued and does not include the original issue. |
| First Printed | The date and time, with the GMT offset, when the first controlled print was issued. | Format example: Thu 17-Jan-2018 14:41:39 GMT/UTC – 5:00 |
| Last Updated | The date and time, with the GMT offset, when the status of the controlled print was updated due to subsequent activity such as a reprint, recall, or expiry. | Format example: Thu 20-Jan-2018 12:41:22 GMT/UTC – 5:00 |